Student Rights and Disclosure of Your Directory Information
Students and former students have the right to inspect and review their education records within 45 days from making such a request. The institution is not required to permit students to inspect and review the following:
- Information about other students.
- Financial records of parents.
- Confidential letters of recommendation if they waived their right of access.
If a student believes his or her education records contain information that is inaccurate, misleading, or in violation of his or her rights of privacy or other rights, he or she may ask the University to amend the record. The student should write to the College official responsible for the record or contact the University Director of Privacy at (973) 972-8093 and clearly identify the part of the record the student wants changed, and specify why it is inaccurate or misleading. The University will review the request within a reasonable period of time and make a determination regarding the request. If the University decides not to amend the record as requested, it shall inform the student of its decision and of the student's right to a hearing. Additional information regarding the hearing procedures will be provided to the student upon notification of the right to a hearing.
If as a result of the hearing the University decides that the information is inaccurate, misleading, or otherwise in violation of the privacy or other rights of the student, it shall amend the record accordingly and inform the student of the amendment in writing. If the University decides that the information in the education record is not inaccurate, misleading, or otherwise in violation of the privacy or other rights of the student, it shall inform the student of his or her right to place a statement in the record commenting on the contested information in the record or stating why he or she disagrees with the decision of the University. This statement will be maintained as part of the education record as long as the contested portion of the record is maintained, and whenever a copy of the education record is sent to any party, the student's statement will be included. The FERPA amendment procedure may not be used to challenge a grade, an opinion, or a substantive decision made by a school about an eligible student.
When do FERPA rights begin?
A student's FERPA rights begin when the student registers for his/her first class.
Confidentiality of Your Student Directory Information
One of your rights under FERPA relates to the confidentiality of information contained in your education records. As a general rule, Rutgers may not disclose "personally identifiable information" from your education records to anyone outside of the University without your prior written consent. There are a number of exceptions to this general rule. One of the exceptions relates to "directory information". Rutgers may disclose or release directory information about you without your prior consent provided Rutgers does the following:
- informs you what we define as directory information; and
- provides you the opportunity to request that directory information not be disclosed.
Definition of Directory Information at Rutgers
Rutgers defines directory information to be the following:
- campus address
- campus post office address
- campus telephone number
- date of birth
- Rutgers e-mail address
- RUCS user name / NetID
- permanent (home) address
- permanent (home) telephone number
- school of attendance
- major field of study
- class year
- dates of attendance
- current credit load
- credit hours earned
- degrees received
- dates of degrees
- weight and height of intercollegiate athletes
- most recent previous school attended
- honors and awards
- participation in officially recognized activities
- internships (Applies only to RBHS graduate and professional schools)
- residency or other post-completion placements (Applies only to RBHS graduate and professional schools)
Date of Birth
It is the practice of the University to not release a student’s date of birth except as required by law or as a validation of positive identification of a student when furnished by a person making an inquiry.
Disclosure of Directory Information by Rutgers
The most common ways in which Rutgers discloses your directory information are:
- Rutgers Online Directory
- Verifications Division – University Registrar
The Rutgers Online Directory is a database of Rutgers students, faculty and staff that is available through the Rutgers homepage and accessible worldwide via the Internet.
The Verifications Division of the University and RBHS school registrars confirm to prospective employers, credit agencies, educational institutions and others that you are enrolled at Rutgers. This usually occurs when you have filed a job, school or credit application and the recipient needs to verify information on the application.
Preventing Disclosure of Your Directory Information by Rutgers
To prevent Rutgers from disclosing your directory information, you should do the following:
- Rutgers Online Directory
- All Other Disclosures
You control the information that appears in the Rutgers Online Directory. Visit the Directory on the Rutgers homepage and follow the instructions. You may display or hide any of the information in your listing and/or update certain information. You can make changes to your listing as often as you wish. Hiding information on the Rutgers Online Directory means that the information you hide cannot be seen by the public; however, all your information is still available to designated Rutgers officials for internal use. Hiding information on the Rutgers Online Directory also does not limit other disclosures of your Directory Information (e.g., disclosures by the Verifications Division of the Registrar to potential employers).
To keep your directory information completely confidential except for internal Rutgers use, please complete form: Student Directory Confidentiality Selection. Submitting this form will make your directory information confidential until you make a written request to the appropriate campus University Registrar to lift this restriction. Please be advised that requesting full confidentiality of your Directory Information will make this information unavailable to prospective employers.
When the University may allow access to your records without your consent.
Under FERPA, there are specific situations where the University may release your records without your consent. They are listed below.
- School employees who have a "legitimate educational interest" in the records in order to perform their duties
- Other schools where a student seeks to enroll or is enrolled
- Accrediting organizations
- Organizations doing certain studies for or on behalf of the University
- Appropriate parties to determine eligibility, amount or conditions of financial aid, or to enforce the terms and conditions of aid
- Parents of a "dependent student," as defined in the Internal Revenue Code, when the parent has provided a notarized affidavit, along with a copy of the relevant page of the parent's most recent income tax return indicating the student's dependent status. Affidavits must be updated annually, otherwise, prior written permission from the student is required (NOTE: Rutgers University does not consider that tax status of a student sufficient to waive student authorization.)
- Certain government officials of the U. S. Department of Education, the Comptroller General, and state and local educational authorities, in connection with an audit, authorized representatives of the U. S. Attorney General for law enforcement purposes or state or federally supported education programs
- Individuals who have obtained a judicial order or subpoena
- School officials who have a need to know concerning disciplinary action taken against a student
- Appropriate parties who need to know in cases of health and safety emergencies when necessary to protect the student and/or others
- An alleged victim of a crime of violence or non-forcible sexual offense has a right to learn the results of a disciplinary proceeding conducted by the institution against the alleged perpetrator of the crime.
- Information regarding any violation of university policy or state, federal or local law, governing the use or possession of alcohol or a controlled substance may be released to the parents or legal guardian of a student under the age of 21
- Those requesting "directory information" on a student provided the student has not requested his or her information be withheld
- Approved vendors /3rd party operators contracted with the university to provide services
Alumni Information under FERPA
Personal privacy settings for Alumni and former students remain in effect based on the preferences indicated at the time of last enrollment. We continue to honor any valid request to opt out of the disclosure of directory information made while a student was in attendance unless the student rescinds the opt out requests.