Alcohol and Drug Use; Alcohol on Campus More
- The resources available to employees and supervisors relating to alcohol and drug use/abuse may be accessed in University Policy 60.1.11 [PDF].
- Employees are encouraged to seek assistance through the Faculty and Staff Assistance Program if they believe they may have an alcohol or other drug abuse problem.
- As a member of the National Collegiate Athletic Association (NCAA), Rutgers University must abide by NCAA rules and regulations as they relate to all aspects of its athletic program. Visit the Rutgers Athletics Office of Compliance for more information.
Conflict of Interest Violation of DHHS, FDA, NSF, or Other Federal Agency RegulationsMore
- Office of the Vice President of Research and Economic Development: email@example.com
Disability: Americans with Disabilities ActMore
Disclosure of Confidential InformationMore
Depending on the information being disclosed, the following offices may need to be contacted:
- Rutgers Business or Financial Information: Office of the Secretary of the University, Custodian of Records firstname.lastname@example.org
- Student Information: The Office of Student Affairs Compliance: email@example.com
- Patient Information: Rutgers Biomedical and Health Sciences (RBHS) HIPAA information.
- Nonpublic personal information of any individual, including credit card information, social security numbers, driver's license numbers, etc.: Director of Information Protection and Security at firstname.lastname@example.org, or go to the Information Protection and Security website.
- Policy Prohibiting Discrimination and Harassment [PDF]
- Office of Employment Equity
- The Office of Student Conduct handles complaints against students arising out of their conduct as students: email@example.com
- University Code of Student Conduct (also see school-specific codes of student conduct on the schools' websites)
EPA Regulations and Hazardous Material ReleasesMore
- In an emergency, call 9-1-1.
- Rutgers Environmental Health and Safety
Fair Labor Standards Act and Overtime ProvisionsMore
- Faculty Guide [PDF]
- Staff Guide [PDF]
- Student Guide [PDF]
- University Code of Student Conduct (also see school-specific codes of student conduct on schools' websites)
- Office of Student Conduct handles complaints against students arising out of their conduct as students: firstname.lastname@example.org
Open Public Meetings ActMore
- Office of the Secretary of the University: email@example.com
Open Public Records ActMore
Protection of MinorsMore
- Anyone who suspects that a minor has been subject to abuse or neglect must immediately notify the Rutgers University Police Department (RUPD) at 732-932-7211.
- New Jersey law (NJSA 9:6-8.10) requires all persons who have reasonable cause to believe that a minor has been subject to abuse or neglect to report it to the New Jersey Division of Child Protection and Permanency, formerly the Division of Youth and Family Services (DYFS), at 1-877-NJABUSE (1-877-652-2873).
- Guide to Working with Minors [PDF]
Radiation Safety Violation of NRC or DCRA RegulationsMore
- Laboratory Safety and Environmental Programs Radiation Safety Group
- Rutgers University is the custodian of many types of information. Faculty and staff members with access to confidential, proprietary and/or private information are expected to understand and to comply with applicable laws and Rutgers policies, procedures, directives and agreements pertaining to access, use, protection and disclosure of such information. Computer security, privacy of personal information, privacy of student information and privacy of patient information are also subject to New Jersey State law, federal laws including the New Jersey Identity Theft Act, The Health Insurance Portability and Accountability Act (HIPAA,) the Health Information Technology for Economic and Clinical Health Act (HITECH), and The Family Educational Rights and Privacy Act (FERPA) as well as Rutgers policies. Some of the relevant policies and guidance includes:
- Gramm Leach Bliley
- Red Flag Rules
- NJ Identity Theft
- PCI Credit Card Acceptance Policy
- Student Records and FERPA
- Patient Records and HIPAA Policies
- The public right to access information is governed by Rutgers policies and New Jersey Open Public Records Act. Questions relating to the release of Rutgers records should be directed to the University Custodian of Records, in the Office of the University Secretary.
Document Retention Schedules, Archiving Documents
The Records Management unit of the Division of Administration & Public Safety provides information to campus departments regarding the proper procedures for retaining and discarding University records. The program assists departments with developing a "Records Retention and Disposal Schedule," which would be in compliance with Federal and State regulations. Policy 50.3.10 governs the university's record management activities.
General Rules to follow:
- You may not release any confidential information about individuals unless you have secured their written permission to release their information or a specific exception to written authorization exists under law and under the Rutgers privacy policies.
- You must protect written and electronic records by following the Rutgers privacy and information security policies. Unauthorized disclosure of information about individuals may subject you and the University to legal actions including but not limited to fines, penalties and imprisonment.
- Protection of electronic data is covered by a number of policies and procedures. Consult with Information Protection and Security for the rules that must be followed as well as Section 70 of the university policy library that contains policies relating to Information Technology and the protection of information.
- The duty to protect university confidential information continues even after you are no longer associated with the University.
- If you are unsure about the rules relating to the use, access or disclosure of records, you must ask!
What do I do if I have received a subpoena to turn over documents (subpoena duces tecum) relating to the University?
Except for subpoenas handled regularly by Human Resources, Payroll, and the Medical Records Departments (which should be referred directly to those departments),
you may not turn over documents relating to the University without consulting first with the Office of SVP and General Counsel. You should, however, ensure that no documents described in the subpoena are destroyed and are kept for possible production.
- Office of the Vice President of Research and Economic Development Director of Regulatory Affairs: firstname.lastname@example.org
Animal Research Violations of NIH, USDA, AAALAC Regulations
- The Office of Research and Sponsored Programs (ORSP) provides information relating to the use of animals in research.
- Rutgers Export Control Officer: email@example.com
- The Office of the Vice President of Research and Economic Development's export control guidelines
Human Subject Research
- Violations of DHHS/OHRP, FDA, and Other Federal Regulations:
- Improper document of or billing for health care goods or services:
Misconduct in Research Including Falsification of Documents/Records
- University Policy for Dealing with Allegations of Misconduct in Research
Sponsored Project Billing and Reporting
- Division of Grant and Contract Accounting
- Internal Audit Department: firstname.lastname@example.org
- The Office of the Vice President of Research and Economic Development IRB and compliance administrator: email@example.com
- RBHS Office of Ethics, Compliance and Corporate Integrity
- Office of Student Accounting, Billing and Cashiering
- Student Loan Abuses
- Office of Financial Aid
Technology and Information SystemsMore
University Property: Loss or TheftMore
- In an emergency, dial 9-1-1.
- If the loss or theft involves the loss of records or information, see Records
- Department of Risk Management and Insurance
- Office of Risk Management and Insurance Loss Theft Reporting Form [PDF]
- Office for Violence Prevention and Victim Assistance
Violence Prevention and Victim AssistanceMore
Workers' Compensation LawsMore
- Workplace Violence Policy [PDF]
- In an emergency, or if you experience or witness imminent or actual violence involving weapons or potential injuries, call 9-1-1.
- Any person who is the subject of, or witness to, a suspected violation of this policy should report the incident to his or her supervisor or, in lieu thereof, to the appropriate designated university office or representative listed below: