MediTract Helpful Hints
- What is the MediTract system?
MediTract is a healthcare contract and document management provider, serving ¼ of the hospitals in the United States. MediTract is a division of TractManager Inc., a national Internet-based technology firm specializing in secure, real time access to customized and centralized contact and document management database.
- How do I get Access to the Meditract Database System?
Before gaining access to the MediTract system each user must take and complete all the appropriate training. (Session I and II, Session III per user role)
- How do I register for training?
To register for training, visit this webpage.
- I am not sure if I need MediTract Access, how can I determine whether I need to have training?
If you currently manage contracts within your organization or department you may be a great candidate for MediTract training. Refer to your supervisor for further direction.
- How many training sessions are offered?
There are a variety of training sessions that are offered, please click here to see the list of offerings.
- Where can I get a MediTract Access Request Form, if I completed training?
You can download form by clicking here: Online Access Request form
- Does the MediTract Access from require supervisor approval?
Yes, to be granted access to the MediTract system, your immediate supervisor will need to complete the supervisor will need to complete the supervisor section on the MediTract Access form.
- Are there different levels of access? What are the current available roles?
Yes, the level of access is determined by the roles. Contract Collaborator, Contract Library, and Term are different roles with differing types of access. Visit our MediTract Roles page for more information.
- Who determines the level of access?
The supervisor determines the level of access and the system administrator grants access.
- Can the level of access be altered?
Yes, if the system administrator determines there is a specific need.
- What is the difference between Contract Collaborator, Contract Library. TERMS, Property Tract, and the Referral Based or Potential Referral Based Database (formerly known as Focused Arrangements Database (FAD))? (or can click to previous definitions)
Contract Collaborator automates your process of routing, reviewing and approving contracts.
Contract Library serves as an automated file cabinet, creating a contract repository.
TERMS serves as a time and effort reporting system.
PropertyTract provides services that help real estate professionals face the challenges of managing and overseeing operating contracts and lease document used in management of real estate holdings.
Referral Based or Potential Referral Based Database tracks and serves as a repository for contracts that implicate Stark and Anti-Kickback laws and is a database/file cabinet within the Contract Library.
- How many databases or file cabinets are listed within the MediTract System for Rutgers, The State University of New Jersey?
There are currently 17 database/file cabinets. (The terms database and files are used in the same manner).
- How can I obtain access to the Referral Based or Potential Referral Based Database (RBD or PRBD)?
Contract Library/Collaborator I and II training and is Referral Based or Potential Referral Based Database completed. Second, the need for access is determined by the user's supervisor and RBD/PRDB training is completed.
- How secure is the MediTract system?
To prevent against information being breached during scanning and transmission, Rutgers, The State University of New Jersey's data is encrypted using the industry leader for encryption services. Additionally, a separate database within a secure environment is developed for every facility and/or department of each user.
- Are there password requirements for MediTract?
Yes, the Office of the Senior Vice President and General Counsel is in the process of adapting and enforcing the same guidelines as the Rutgers, The State University of New Jersey Password policy.
- How can I get my password reset?
There are two ways to reset passwords. First, under the log in the box on the MediTract sign in pages a user can reset username or password. Secondly, a user can send an email to firstname.lastname@example.org and request a password change. Passwords are reset within 24 hours on business days.
- I am locked out of my system?
Users will send an email to email@example.com, entitled Locked out of Account in the subject line. Accounts and passwords are reset within 24 hours on business days.
- I cannot locate the document that I am searching for?
Users will send an email to firstname.lastname@example.org, entitled Document Search request in the subject line and explain in the body of the email what document needs to be located. Search is preformed within 24-48 hours on business days.
- The hyperlink took me to the wrong document?
Users will send an email to email@example.com, entitled Incorrect Link in the subject line. Please note the contract numbers in the body of the email.
- Is the MediTract system compatible with Microsoft products, including Window 8?
- Is the MediTract system compatible with Apple products (MAC)?
Not as a stand-alone. There are many possible solutions with the need for added features.
- Do I need any special equipment to use the MediTract system?
No. Access to the MediTract system only requires that individuals utilizing the system have internet access.
- Does the MediTract system currently offer e-signature capability?
Not at this time. Rutgers, The State University of New Jersey is currently using Docusign as an e-signature provider.
- Does the MediTract system offer wireless solutions?
Yes, MediTract can be use through the TractManager APP for the IPAD, as well as through the internet.