MediTract Training

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Session ISession IISession III

Session I (WeBex)

Contract Library I
This course teaches the user how to utilize, search, and store contracts. The automated file cabinet contains a repository for all Rutgers Biomedical Health Sciences contracts. The system is designed to significantly improve the overall efficiency, document compliance efforts and reduce the monetary and regulatory risks associated with all contractual relationships.

Trainings Offered by Role: Administrator, Editor, Author, Reviewer, Reporter

Contract Collaborator I
This course teaches the user how to navigate through the automated process of routing, reviewing, and approving contracts. The systems workflow engine allows the contract to be upload from the users’ desktop or through an approved template stored in the contract library file cabinet. A list of reviewers are selected to review the contract, then email links are sent to reviewers in sequential order to begin the reviewing process. Reviewers provide his or her comments, then approve or decline the contract until consensus is reached. Once the review cycle is complete, the originator finalizes the contract and stores fully executed contract in contract library.

Trainings Offered by Role: Administrator, Originator, Reviewer, Requestor

Contract Collaborator I
This course teaches users how to utilize the e-signature platform. Doc-u-Sign is the easiest, fastest, most secure way to get a signature-anytime, anywhere, on any device. This training will train the sender how to upload the document to obtain a legal binding signature to internal and external recipients. It will also show the signer the ease of receiving a request for electronic signature, guiding the signer through the document to ensure all information and signatures are complete, and helping the signer select a ready-made signature.

Session II (Classroom)

Session I courses are a prerequisite to Session II.

Contract Library II
This course provides a more hands on approach to navigating in the automated file cabinet.

Trainings Offered by Role: Administrator, Editor, Author, Reviewer, Reporter

Contract Collaborator III
This course provides a more hands on approach to utilizing Contract Collaborator as the contract workflow engine for each unit’s contractual approval process.

Trainings Offered by Role: Administrator, Originator, Reviewer, Requestor

Session III (Classroom)

Session I and II courses are a prerequisite to Session III.

Additional Training I

Database Cleanup I
This course teaches all users a uniformed approach to database maintenance and cleanup. This training focuses on the initial, daily, monthly, and annual clean-up and maintenance of the contents of each units system. Topics discussed will include: how to optimize the MediTract systems performance, how to save your department time and money, how to remove in a timely fashion obsolete data, and what measures are needed to be in compliance with the Department of the Treasury Division of Revenue and Enterprise Services Record Management Services for standards, procedures and guidelines adopted under N.J.A.C. 15:3-4, Image Processing for Public Records and the guidelines for destruction of original records, adhering to the procedures mandated by State Statues per N.J.S.A 47:3-15 to 30.

Referral Based or Potential Referral Based Database (RBD or PRBD) I
This course teaches users about the Stark and Anti-Kickback Statues including FMV determinations, BAA's, and related documents. Topics include: how to answer the seven referral based questions needed to determine whether an agreement is referral based or has the potential of being referral based, where these agreements are stored in the MediTract system, how these agreements are place in the referral database, and the steps to maintain the agreements once placed into the referral based database.

PropertyTract
This course teaches users on the PropertyTract module within the MediTract system designed to store all of RBHS real estate, facilities, and planning. Users will achieve a higher rate of return by improving visibility of vendor contracts, discovering opportunities to consolidate relationships, renegotiate annual service contracts through cost comparison, reduce internal audit control and compliance costs, improve administration of leases and access to lease provisions, easily create and access asset management reports and creation of more effective due diligence databases. This training provides our real estate department with a digital searchable database to manage building maintenance contracts.

Time Effort Reporting Management System (TERMS)
This course assists the user in using the MediTract Time Effort Reporting Management System module to capture and confirm activities that effectively monitor Time Effort. Under Federal regulations, all faculty and staff who are paid in part or in full by more than one federal grant and/or cost objective or more than one budget category/activity within the same grant, whose efforts are used to satisfy either a required or a voluntary match or are used in the determination of indirect costs, must report 100% of their effort.

Doc-u-sign I
No more costly next day air mailings, no more last minute worries or deadlines missed no more three copies or exhausting the paper supply. Doc-u-Sign makes it easy and fast to get your documents signed. Doc-u-Sign is the easiest, fastest, most secure way to get a signature-anytime, anywhere, on any device. This training will train the sender how to upload the document to obtain a legal binding signature to internal and external recipients. It will also show the signer the ease of receiving a request for electronic signature, guiding the signer through the document to ensure all information and signatures are complete, and helping the signer select a ready-made signature.

PropertyTract
PropertyTract is designed to help its clients achieve a higher rate of return by improving visibility of vendor contracts, discover opportunities to consolidate relationships, renegotiate annual service contracts through cost comparison, reduce internal audit control and compliance costs, improve administration of leases and access to lease provisions, easily create and access asset management reports and creation of more effective due diligence databases. This training provides real estate organizations with a digital searchable database to manage building maintenance contracts.

Reporting
This course teaches users how to effectively create and schedule reports.